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Scout PROGRAM and Payment Policies

Program Policies

Arrival and Departure

  • Visit our Contact & Directions page to find us.
  • Scout groups can expect to be greeted as they arrive in the parking lot by a TNC Environmental Educator. If you arrive early please check in with the front desk to learn where to meet your educator.
  • If space is available you will be asked to park in the nature center parking lot and load and unload. It is unsafe to unload or park in the cul-de-sac without TNC staff. Our driveway is in the middle of the cul-de-sac (not the short driveway to the left). 
  • If the parking lot is full, participants will be asked to park on Hudson Avenue and walk into the center (parking is not permitted in the cul-de-sac).
  • If you arrive early you are welcome to walk on the trails before your scheduled program.
  • Programs begin and end at the time listed on the confirmation sheet. Program time will not be altered due to lateness. Please contact us if delayed while en route.
  • Schedule transportation accordingly, and allow time for bathroom breaks, loading and unloading.

    Guided Programs

    • Programs begin and end at the time listed on the confirmation sheet. Program time will not be altered due to lateness. Please contact us if delayed while en route.
    • For all scheduled programs one Environmental Educator will be assigned to lead each group (max, 25-30 participants depending on age). 
    • Please make sure all cell phones are set to vibrate. 
    • Attending leaders and chaperones are required to stay and be a part of the group program. They will be asked to assist when necessary to provide an enjoyable experience for all involved.
    • Child discipline is the responsibility of attendant adults, not the staff of TNC.

    Groups are Expected to

    1. Notify us in advance regarding any special needs or considerations for your group.
    2. Arrive on time and if delayed please contact us.
    3. Arrive with no additional participants or adults than scheduled for.
    4. Behave and group leaders are responsible for maintaining discipline.
    5. Treat our equipment respectfully.
    6. Cancel with a minimum of 48 hours notice if you need to do so.

    Accessibility at TNC

    Many of Tenafly Nature Center's programs can be altered to accommodate participants with special needs. We ask that you disclose pertinent information with a minimum of two weeks notice about any participants that have any special needs (particular educational requirements resulting from learning difficulties, physical disability, or emotional and behavioral difficulties). This information enables us to make the necessary accommodations needed to meet the needs of your group.

    Picnic Area at TNC

    • TNC has several picnic areas available. If you would like to make use of one of these, please let us know ahead of time and we will add that at no extra charge.
    • TNC does not supply any food or refrigeration.
    • Please no drink boxes (clear straw wrappers can be harmful to our wildlife).
    • Tenafly Nature Center practices the principles of Leave No Trace. For more information on these principles, please visit the Leave No Trace Center for Outdoor Ethics page. 
    • Lunch/snack trash removal is your responsibility. Please bring a trash bag for your garbage and take it with you when you leave.
    • TNC has the space for recyclables, and encourages the recycling of metals and plastics numbered 1,2 and 5.
    • For the health of our wildlife, please do not place any food, plates, cups, etc. in the trash cans outside.

    • If the weather is inclement the reserved snack/lunch time may be moved indoors and children will be able to sit and eat picnic style in the museum room. Tables and chairs may be set up for groups with fewer than 24 participants.

    Preparation for Scout Field Trips 

    • Notify us in advance of any special needs or considerations for your group.
    • Programs require one leader
    • One adult chaperone per five participants may attend for free. Additional parents may not attend without prior permission from the Scout Coordinator.
    • Advance notice of additional participants and adults is required. TNC reserves the right to limit the number of non-registered participants on the trail to the number originally registered on the confirmation form.
    • No participants under the age of five, please.
    • Programs are held drizzle or shine. If outdoor conditions are unsuitable or dangerous, a suitable undercover program relating to the scheduled topic or any topic can be substituted.
    • Program Attire:
      • Programs vary seasonally and are mostly outdoors; please encourage your scouts to dress for the weather. 
      • All scouts should wear sturdy, closed-toed shoes or boots and rain gear when applicable (no umbrellas please).
      • Due to elevation and forest cover, TNC tends to be cooler throughout the year.
      • Please apply insect repellent at home before you arrive at the Nature Center. We suggest that you apply to clothing rather than skin. We ask that you don’t spray insect repellent in our parking lot!

    Payment Policies

    Payment Policies

      • The minimum program fee is required for each date you are scheduled for, and must be received within one month prior to your scheduled program date.
      • Programs scheduled with less than two weeks notice will require a non-refundable deposit of $50 three days prior to the program.
      • Payment can be made via check, cash, purchase order, or money order (credit cards may be accepted by letting the Scout Coordinator know of your payment choice ahead of time). Please make checks payable to Tenafly Nature Center.
      • It is the duty of the group representative to collect and pay the entire fee (TNC will not accept individual payments from the participants).
      • There is no additional charge for leaders.

      Scout Field Trip Pricing

       Minimum Program Fee  1 Hour  1.5 Hours  2 Hours 2.5 Hours   3 Hours
       Scout Programs &
       Seasonal Programs
       $8 per person
       $80 deposit
       $11 per person
       $110 deposit
       $13 per person
       $130 deposit

       $16 per person
      $160 deposit

       $19 per person
       $190 deposit
       Evening Programs
      <30 people
       $160    $250    
       Evening Program
      30-60 people
           $475    
      Additional Fees:
      • Half-hour Campfire: $50
      • Animal Sponsorship: $60
      • Apple Cider Press Rental Fee: $50
      • Butterfly House: $1/person
      • Additional Evening Program participants(by approval of scout coordinator only) : 1 hour: $8 each, 2 hours: $13 each
      • Girl Scout Programs: Materials fees for select programs - $25 for up to 15 girls, $50 for more than 15 girls

      Scout Field Trip Pricing Policies

      • The minimum program fee is required for each date you are scheduled for, and must be received within one month after receiving confirmation of the program date.
      • Programs scheduled with less than two weeks notice will require a non-refundable deposit covering the minimum of 10 participants three days prior to the program.
      • Groups of fewer than 10 are welcome, but the deposit charge is required to secure a time slot. Additional scouts are a per person fee based on program length.
      • Additional participants over the amount of 10 are to be paid for on the day of the program.
      • One parent for every 5 scouts may attend for free; additional parents and siblings are charged the per person fee.
      • Additional parents and siblings may not attend without prior permission from the Scout Coordinator.
      • In order to obtain adequate staff, advance notice of additional participants is required. We reserve the right to limit the number of non-registered participants on the trail to the number originally registered on the confirmation form.
      • The maximum number of participants per program is 30 (scouts, parents, and siblings combined).
      • No participants under the age of five, please.

      TNC to Go Pricing


       1st Hour  Consecutive Hour
       Bergen County    
       Up to 30 Scouts   $225  $135
       More than 30 Scouts   $375  $300
       Up to 1-Hour Away    
       Up to 30 Scouts  $250  $135
       More than Scouts  $400  $300
       NYC Boroughs    
       Up to 30 Scouts   $350*  $135
       More than 30 Scouts   $500*  $300

      TNC to Go Pricing Policies

      • *Additional fee is included to the first program fee for all New York City boroughs visits to cover NYC permit requirements.
      • A mileage charge of the current IRS rate per mile round trip is added to the program fee if the location is outside of Tenafly.
      • One parking space must be provided near the entrance of your location (if no parking is available at your site then a fee will be added to cover any associated garage fees).
      • Consecutive programs are programs held one right after another, for different groups, in the same location with no more than a 60 minute break between two of the programs. 
      • Groups with more than 30 participants will be charged the assembly fees. An assembly program is one program, held for 30+ participants, in one location, and at one time.
      • If your funds are limited, please contact the Scout Coordinator (we strive to make nature accessible to everyone).

      Reschedule, Cancellation & Refund Information

      • TNC programs are taught mostly outdoors and are held drizzle or shine. However, in the event of heavy rain or dangerous temperatures, an alternate undercover program may be substituted.
      • If you must reschedule or cancel, a $50 processing fee will be applied. Cancel with a minimum of 48 hours notice if you need to do so.
      • If your Field Trip or TNC to Go must be cancelled, refunds are based on how far in advance cancellation is from the scheduled date.
      • Cancellation Timeline Refund Amount
        1. More than 30 days’ notice - 100% returned
        2. 11 to 30 days’ notice - 50% returned
        3. Less than 11 days’ notice - NO REFUND
      • We reserve the right to terminate your event for non-compliance with these regulations and prohibit plans that may interfere with operations, cause harm to animals, or other reasons at the discretion of the Executive Director.
      • A minimum charge of $50 will be added and an invoice generated on the group’s Tenafly Nature Center account in the event of damage to a room or its contents or if garbage is left behind. Tenafly Nature Center will notify the group contact by phone if an invoice is created.
      • We reserve the right to cancel a scheduled activity if actual group size and age levels differ substantially from the reservation without notification. The above cancellation/ refund policy applies.
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