Scout Field Trip, TNC to GO, AND rEMOTE lEARNING PROGRAM Policies and Procedures
Scout Program Policies and Procedures
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Notify us in advance of any special needs or considerations for your group.
For all TNC to Go programs one parking space must be provided near the entrance of your location (if no parking is available at your site then a fee will be added to cover any associated garage fees).
Programs require one leader per group and one adult chaperone per five students. Additional parents may not attend without prior permission from the Scout Coordinator.
Advance notice of additional participants and adults is required. No siblings under the age of five, please. TNC reserves the right to limit the number of non-registered participants on the trail to the number originally registered on the confirmation form.
Programs are held drizzle or shine. If outdoor conditions are unsuitable or dangerous, a suitable undercover program relating to the scheduled topic or any topic can be substituted.
Field Trip programs vary seasonally and are mostly outdoors; please encourage your scouts to dress for the weather.
For Field Trips all scouts should wear sturdy, closed-toed shoes or boots and rain gear when applicable (no umbrellas please).
For Field Trips due to elevation and forest cover, TNC tends to be cooler throughout the year.
For Field Trips please apply insect repellent at home before you arrive at the Nature Center. We suggest that you apply to clothing rather than skin. We ask that you don’t spray insect repellent in our parking lot!
Field Trip groups can expect to be greeted as they arrive in the parking lot by a TNC Environmental Educator. If you arrive early please check in with the front desk to learn where to meet your educator.
If space is available you will be asked to park in the nature center parking lot and load and unload. It is unsafe to unload or park in the cul-de-sac without TNC staff. Our driveway is in the middle of the cul-de-sac (not the short driveway to the left).
If the parking lot is full, participants will be asked to park on Hudson Avenue and walk into the center (parking is not permitted in the cul-de-sac).
If you arrive early you are welcome to walk on the trails before your scheduled program.
Programs begin and end at the time listed on the confirmation sheet. Program time will not be altered due to lateness. Please contact us if delayed while en route.
Schedule transportation accordingly, and allow time for bathroom breaks, loading and unloading.
Lessons begin and end at the time listed on the confirmation sheet. Program time will not be altered due to lateness. Please contact us if delayed while en route.
For all scheduled programs one Environmental Educator will be assigned to lead each group (max, 25-30 students depending on age).
TNC to Go consecutive programs are programs held one right after another, for different groups, in the same location with no more than a 60 minute break between two of the programs.
TNC to Go classes with more than 30 participants will be charged the assembly fees. An assembly program is one program, held for multiple classes, in one location, and at one time (for assemblies there is no maximum limit of attendees).
Please make sure all cell phones are set to vibrate.
Attending leaders and chaperones are required to stay and be a part of the group program. They will be asked to assist when necessary to provide an enjoyable experience for all involved.
Child discipline is the responsibility of attendant adults, not the staff of TNC.
Notify us in advance regarding any special needs or considerations for your group.
Arrive on time if coming to TNC for a Field Trip and if delayed please contact us.
Have no additional participants or adults than what was agreed upon ahead of time and scheduled for.
Behave and group leaders are responsible for maintaining discipline.
Treat our equipment respectfully.
Cancel with a minimum of 48 hours notice if you need to do so.
TNC has several picnic areas available. If you would like to make use of one of these, please let us know ahead of time and we will add that at no extra charge.
TNC does not supply any food or refrigeration.
Please no drink boxes (clear straw wrappers can be harmful to our wildlife).
Lunch/snack trash removal is your responsibility. Please bring a trash bag for your garbage and take it with you when you leave.
TNC has the space for recyclables, and encourages the recycling of glass, metals, and plastics numbered 1-7.
For the health of our wildlife, please do not place any food, plates, cups, etc. in the trash cans outside.
If the weather is inclement the reserved snack/lunch time may be moved indoors and children will be able to sit and eat picnic style in the museum room. Tables and chairs may be set up for groups with fewer than 24 participants.
There is no additional charge for leaders.
The minimum program fee is required for each date you are scheduled for, and must be received within one month prior to your scheduled program date.
Programs scheduled with less than two weeks notice will require a non-refundable deposit covering the minimum of 10 participants three days prior to the program.
Groups of fewer than 10 are welcome, but the deposit charge is required to secure a time slot. Additional scouts are a per person fee based on program length.
One parent for every 5 scouts may attend for free; additional parents and siblings are charged the per person fee.
Additional parents may not attend without prior permission from the Scout Coordinator.
Additional participants over the amount of 10 are to be paid for on the day of the program.
Payment can be made by your group representative via check, cash, purchase order, or money order (credit cards may be accepted by letting the Scout Coordinator know of your payment choice ahead of time).
It is the duty of the group representative to collect and pay the entire fee (TNC will not accept individual payments from the participants).
Many of the programs Tenafly Nature Center offers can be altered to accommodate participants with special needs. We ask that you disclose pertinent information with a minimum of two weeks notice about any participants that have any special needs (particular educational requirements resulting from learning difficulties, physical disability, or emotional and behavioral difficulties). This information enables us to make the necessary accommodations needed to meet the needs of your group.
Reschedule, Cancellation & Refund Information
Field Trip programs are taught mostly outdoors and are held drizzle or shine. However, in the event of heavy rain or dangerous temperatures, an alternate undercover program may be substituted.
If you must reschedule or cancel any Field Trip, TNC to Go, or Remote Learning Program, a $50 processing fee will be applied. Cancel with a minimum of 48 hours notice if you need to do so.
If your Field Trip, TNC to Go, or Remote Learning Programs must be cancelled, refunds are based on how far in advance cancellation is from the scheduled date.
Cancellation Timeline Refund Amount
More than 30 days’ notice - 100% returned
11 to 30 days’ notice - 50% returned
Less than 11 days’ notice - NO REFUND
We reserve the right to terminate your event for non-compliance with these regulations and prohibit plans that may interfere with operations, cause harm to animals, or other reasons at the discretion of the Executive Director.
Field Trips: A minimum charge of $50 will be added and an invoice generated on the group’s Tenafly Nature Center account in the event of damage to a room or its contents or if garbage is left behind. Tenafly Nature Center will notify the group contact by phone if an invoice is created.
We reserve the right to cancel a scheduled activity if actual group size and age levels differ substantially from the reservation without notification. The above cancellation/ refund policy applies.