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Summer Nature Day Camp: Policies & Procedures 


We welcome kids of all abilities and will work closely with you to make sure your child feels safe and has a wonderful summer!

COVID-19

TNC has cancelled the first two weeks of summer camp due to COVID-19. The weeks of June 22 and June 29 are the ONLY weeks TNC has cancelled. Anyone who was registered for those weeks was given the option to keep their camp payment as a credit into their account to be put towards any future TNC camp or program through 2021 in full or partial. Anyone who was unable to use their credit will be given a full refund. 

Please read our updated 2020 Summer Camp Guide for full information on COVID-19 & Camp. 

Weekly Camp Fees

  • Pre-K & Kindergarten
    • Full Day Session (9:00 am-3:30 pm)- $365/week 
    • AM Session Only (9:00 am-12:30 pm)- $215/week 
    • PM Session Only (12:00 pm-3:30 pm)- $215/week
  • 1st-8th grade 
    • Full Day Session (9:00 am-3:30 pm)- $365/wee
    • Half Day Session (9:00 am-12:30 pm) -$215/week
  • 9th-12th grade

    Discounts & Early Bird

    One type of discount per family permitted.

    • Early Bird Discount: $40 off per week when families register by March 31, 2020
      Payment must also be completed by March 31, 2020 to receive discount. 
    • Sibling Discount: $15 off per sibling when attending the same week.
    • Multi-week Discount: $15 off per week per camper when attending multiple weeks.

    Extended Care

    Extended Care may be provided before and after camp for an additional fee. This is not an extended camp experience. During this time campers participate in supervised, self-directed, indoor activities. Advance notice is required. Refunds given at 7 days notice. 

    • Before Care: 8:00-9:00 am, $75 per camper per week. 
           $20 per camper per day.

    • After Care: 3:30-5:00 pm, $100 per camper per week.
            $25 per camper per day.
    • If registering for both Before and After Care, fee is discounted to $165 per week.
            $40 per camper per day. 

    To Register:

    1. Complete the registration form online. Paper and phone registrations are not accepted. Registration is complete after full payment is made. Separate registrations are required for each camper. 
      1. After registering your child, you will receive a confirmation e-mail within two weeks. This e-mail contains the followup requirements necessary to complete your registration.

      2. Please log into our online health system: CAMPDOCS.

        This is where you will tell us about your camper, fill out health information, emergency contacts, other important safety data, and submit the following required files:
          • Including an Immunization History:
            Please note, if your health care provider will not be including a complete immunization form the Health Department requires a written statement signed by the parent or guardian explaining how the administration of immunizing agents conflicts with the camper’s exercise of bona fide religious tenets or practices. General philosophical or moral objection to immunization shall not be sufficient for an exemption on religious grounds.
        • A copy of your insurance card.
        • A copy of any information regarding your child's activity restrictions/special needs (ex. IEP, ISFP).
        • Complete the form submission through CAMPDOCS 7 days prior to the start of the camp session (New Jersey state law requires that campers submit a current health record each year).
      Failure to submit all forms to TNC 7 days before the first day of camp will result in forfeiture of your registration fee. Additional camp information may be emailed once registration is complete including the Participant daily checklist (know what to pack and send with your child to camp).

      To Be Added to a Wait List

      If a session is marked as (Full), add your child to the waitlist option on the registration page. Please be prepared to include the following information and if a spot becomes available you will be contacted: 
      • Your name
      • Your home phone number
      • Your cell phone number
      • Your child's name
      • Your child's birthday

      Summer Camp Cancel & Refund Information

      • A $50 processing fee applies to all refunds. 
      • Membership is a tax-deductible donation with year-round benefits, and is non-refundable.
      • Full tuition refunds will be given for cancellations with 6 weeks notice (minus the $50 processing fee).
      • No refunds or credits will be given with less than 3 weeks notice. In this instance, a tax receipt will be issued to you indicating that the program fee was converted to a charitable donation.
      • Switching camp weeks is allowed depending on availability and at the discretion of the Camp Director. After June 1, a $20 switching fee will be applied. 
      • In cases of cancellation due to major illness and/or family emergency, refunds will be assessed on case-by-case basis at the discretion of the Director. 
      • If a child or household member is COVID-19 positive, that child will not be able to return to camp until cleared by their doctor. A refund will be determined given how many days the child will need to miss camp. If a full week of camp (5 days) is needed then a full refund will be offered minus the $50 cancellation fee. 
      TNC will be sharing the financial risk during this unique time. If there is a confirmed COVID-19 exposure and the Health Department closes camp we will determine refunds on a case-by-base basis depending on the severity of the closure.
      • TNC reserves the right to remove any child without refund due to unacceptable behavior or if children are registered for the incorrect age group/grade level.
      • TNC reserves the right to cancel, reschedule, or change programs as needed.

      • Failure to submit all CAMPDOCS forms to TNC 7 days before the first day of camp will result in forfeiture of your registration fee.
      These policies are necessary to cover the costs we incur when we commit to you to have camp available this summer. TNC is a non-profit independent nature preserve and we need financial policies that provide some budget stability to keep us running.


      What should a parent do if their child is going to be absent?
      If your child is going to be absent or arriving after 9:00 am for ANY reason, please contact the Nature Center office at (201) 568-6093. You may leave a message if your call is outside office hours — please try to call before 9:00 am each day your child will be absent. Refunds will not be given for absence.
       
      Signs to note if a child is too ill to attend camp?
      A few sniffles or a dry cough are okay, but if a child has a fever over 100°F, diarrhea, vomiting, a sore throat, a rash, red draining eyes, thick yellow or green nasal discharge, please keep them at home until 24 hours AFTER these symptoms are resolved or a note from your doctor is sent to camp stating that the child can attend. If your child is diagnosed with an infection, it is very important to keep him/her out of camp for at least 24-48 hours AFTER starting antibiotics to prevent the spread of infection.

      Other health reasons a child may not attend camp

      A camper who shows symptoms of any of the following communicable diseases will not be allowed at camp without a note from a doctor or specialist:

      1. Chicken pox
      2. German measles (rubella)
      3. Measles (rubella)
      4. Mumps
      5. Streptococcal infections (including scarlet fever, sore throat, and erysipelas)
      6. Whooping cough (pertussis)
      7. Fifth disease (erythema infectiosum)
      8. Pink eye (conjunctivitis)
      9. Impetigo (staphylococcus infection)
      10. Meningitis-meningococcal
      11. Hepatitis infectious
      12. Head lice (pediculosis)
        A camper who is found to have live head lice will not be permitted to attend camp until there are no active lice in the camper's hair, proof of treatment has been provided to the camp director, and until all live and/or dead head lice are removed from the camper's hair.

        The presence of nits (the eggs of lice) without active head lice will not prohibit a child from attending camp provided proof of treatment has been provided to the camp director and there is no evidence of active head lice in the camper's hair.
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